Corporate
Company and commercial document attestation
Corporate paperwork has the most specific prerequisites of anything on the Ministry list, and the requirement depends on which document you are holding.
The prerequisite depends on the document
These are the Ministry of Foreign Affairs requirements for commercial and corporate paperwork.
| Document | Required before Wisma Putra |
|---|---|
| Forms 7, 9, 13, 20, 22, 24, 44, 49 | Notary Public |
| Contracts and agreements | Notary Public |
| Statutory declarations and affidavits | Notary Public |
| Certificate of Origin | Chamber of Commerce or Trade |
| Invoices and bills of lading | Chamber of Commerce or Trade, or a Notary Public |
| Health certificates | Ministry of Health |
Corporate paperwork has the most specific prerequisites
Unlike civil documents, corporate paperwork does not share one route. The Ministry sets a different prerequisite depending on which document you are holding, and getting it wrong means a wasted trip to Putrajaya.
The table above is the Ministry requirement, not our preference.
Where this usually comes up
- Opening a branch or subsidiary in a Gulf state
- Tendering for overseas contracts
- Export documentation and letters of credit
- Appointing an overseas agent or distributor
- 01
Issuing authority or notary public
The document is verified at source, or certified as a true copy by a notary public.
- 02
The relevant ministry
Education certificates go through the education authorities. Other documents go through the ministry that governs them.
- 03
Ministry of Foreign Affairs
The consular division at Wisma Putra in Putrajaya legalises the document for use abroad.
- 04
The destination embassy
The embassy or consulate of the destination country adds the final stamp. Most sit in Kuala Lumpur, a few in Putrajaya.
Worth knowing
Batches are normal here. Employers and agencies send staff documents and corporate paperwork together, and we price the batch rather than each sheet.
Questions
Which of my company forms need a notary?
Forms 7, 9, 13, 20, 22, 24, 44 and 49 are named by the Ministry as requiring Notary Public certification, along with contracts, statutory declarations and affidavits.
Who certifies a Certificate of Origin?
The Chamber of Commerce or Trade, before Wisma Putra.
Can you handle a batch for a corporate client?
Yes. Employers and agencies use us for staff documents and their own corporate paperwork.
Related
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Tell us the document and the destination
Send the scans and the country. We come back with the steps your document needs, the cost and the timeline.